Warmkeys School Fees Manager helps your team bill students, track balances, record payments, and produce reports — so reconciliation stops being a Sunday-night scramble.
Built for schools that want clarity: structured billing, consistent record-keeping, and day-to-day reporting that makes reconciliation easier.
Fee items live in Excel, class lists in another file, and nobody agrees what a student still owes.
Define fee items once, generate bills per student or class, and always know what’s owed.
Cash in envelopes, MoMo screenshots on WhatsApp, and a ledger that never quite balances.
Record payments with a clear history. Balances tick down until settled — including part payments.
Parents ask for a receipt from last term and you’re digging through a drawer of carbon copies.
Re-open bills and receipts whenever you need them — for audits, parents, or the bursar’s desk.
End-of-day totals are stitched together by hand, then questioned again the next morning.
Daily reports, logs, and dashboards show collections, outstanding balances, and activity for management.
Designed to help schools reduce confusion and improve visibility — for admins, finance, and staff.
Keep enrollment, classes, and fee assignments organised in one place your whole team can use.
Issue bills per student or class and always know what’s owed, paid, and outstanding.
Record payments over time — including part payments — with a reliable history per student.
Collections, outstanding balances, and activity summaries ready for reconciliation and management.
Re-open bills and receipts whenever parents or auditors ask — no more hunting carbon copies.
Accountability through structured workflows and logs so you can see who did what.
Role-based permissions (where enabled) so users only see the areas they’re meant to manage.
Support scholarships and discounts where enabled — without breaking your fee structure.
Three of the screens you'll spend most of your week in. Designed to be quick on a phone, calm on a laptop, and obvious to anyone you hand the login to.
Give families clarity on what's owed and what's been paid. Fewer “how much do I still owe?” calls — and a payment history you can both trust.
School Fees Manager lives at schoolfees.app. Your team signs in, bills students, records payments, and pulls reports without juggling spreadsheets or paper ledgers.
Talk to us about setting up your school — we'll help you get billing, payments, and reporting running without the spreadsheet grind.
Contact ussupport@warmkeys.com · reply within one working day
Straight answers about billing, payments, and reporting. Still curious? Email support@warmkeys.com.
Create an account and start billing with structured fees, clear balances, and reports your team can trust.
