Bill by term, record office payments, take Hubtel online pay, and give parents balances and history on their phone — without the spreadsheet grind.
Create your Warmkeys account, register your school, and follow the setup steps.
Structured term billing, online collections, and day-to-day reporting — so your team and parents share the same numbers.
Class fees in Excel, extras in another file, and nobody agrees what a student still owes this term.
Set class fees, apply fee types, roll arrears on term close, and always know what’s owed on each student’s ledger.
Cash in envelopes, MoMo screenshots on WhatsApp, and a ledger that never quite balances.
Record cash, MoMo, or bank with part payments. Parents pay via Payment ID or the Parent Portal once Hubtel is approved.
Parents queue at the office or call the bursar every week asking how much is left.
Warmkeys Parent Portal shows balances, fee history by year, and lets them pay outstanding amounts — including after graduation.
End-of-day totals are stitched together by hand, then questioned again the next morning.
Daily collection summaries, owing lists, printable receipts, optional SMS, and activity logs for management.
Term-based fee ledgers, online collections, staff controls, and parent visibility — built for how schools in Ghana and Nigeria actually run.
Enroll students, assign guardians, organise classes and sections, and keep every fee assignment in one place.
Run academic years and terms with base fees, arrears, credits, and one-off charges — then close a term with promotions and roll-forward.
Print class bills, and apply reusable fee types (uniform, books, trips) to a class or selected students for the active term.
Log cash, MoMo, or bank payments — including part payments — with bucket allocation and a clear history per student.
Parents pay with a Payment ID (no login) or via the Warmkeys Parent Portal once your Hubtel Payments integration is approved.
Percentage, fixed discount, or fixed payment scholarships — including per-class amounts — applied on the fee ledger.
Daily collection summaries, school statistics, owing list exports, and printable receipts with optional SMS to guardians.
Bulk SMS or Parent Portal announcements to owing, paid, scholarship, or arrears groups — so families hear from you in time.
Custom permissions for who can manage students, payments, finance, scholarships, bills, and settings.
Graduated and archived students stay on record. Graduates can still clear arrears online. Activity logs keep the trail.
Review missing pupils, class differences and removal requests in Roster health. Add a missing pupil or dismiss the review while keeping their records.
Use school details or an uploaded letterhead on supported documents. Connected School Mann and School Fees share print settings.
Connected through Warmkeys
Register your school once in Warmkeys, then open the products you need. School Mann handles teaching and daily school work; School Fees handles billing and collections. Parents follow their linked children in the Parent Portal.
When both apps are active and roster syncing is enabled, pupil and class updates can carry across.
Roster health brings together missing pupils, class differences and removal requests, with actions for authorised staff.
Parents see released reports and available attendance information from School Mann, plus balances and payment history from School Fees.
Three of the screens you'll spend most of your week in. Designed to be quick on a phone, calm on a laptop, and obvious to anyone you hand the login to.
Families sign in with Warmkeys to view linked children, fee history, and outstanding amounts — or use a Payment ID on the pay page without an account. Online payment is available after the school's payment integration is approved.
School Fees Manager lives at schoolfees.app. Your team signs in, bills by term, records payments, enables online pay, and pulls reports without juggling spreadsheets or paper ledgers.
Start with your school setup and review the credit rate and balance shown in the app. Online payments require an approved payment integration; SMS uses your available SMS credits.
Try it outPricing questions? Contact us
Straight answers about billing, online payments, and reporting. Still curious? Email we@warmkeys.com.
Create your Warmkeys account, register your school, then set up your classes, term and fee structure in School Fees.
