Fees and billing
School fees and extra class fees
Set the base fee, add class-wide extras and choose whether a change reaches existing pupils.
Before you begin
- An active or open term and an existing class.
- Permission to manage class fees or adjust fees.
Set the termly school fee
- Step 1. Open Classes & fees and find the class or section.
- Step 2. Select Set school fee or Change school fee.
- Step 3. Enter the amount for one pupil for the term. Extra class fees are separate.
- Step 4. If pupils already have open-term bills, choose Existing students too or New students only. Read how many pupils and open terms the change can reach.
- Step 5. Save and verify the fee breakdown for a pupil already in the class.
Add extra class fees
Use Manage in Extra class fees to maintain named class-wide items such as Learning materials. Check the amount and class before saving. If the form offers recalculation, review whether existing open-term records should change. A one-time trip for selected children belongs under One-off charges instead.
Understand recalculation
Existing students too rewrites applicable fees across open terms. Closed terms are not recalculated. New students only leaves current pupils’ existing records as they are and changes the default for later additions. Changing a fee amount does not mean the school has received a payment.
Related guides
Still need help? Open Support in School Fees or email Warmkeys.