Apply one-off charges

Create and apply an item

1. 1Step 1. Open One-off charges from the menu or Students page.
2. 2Step 2. Create a named item with its amount, such as Educational trip at GHS 75.
3. 3Step 3. Select Apply for the item and choose the class.
4. 4Step 4. Apply it to the entire class or select the individual pupils who should pay.
5. 5Step 5. Check that the item appears on the intended pupils’ current-term fee breakdowns.

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Create and apply an item

Desktop app view · Example data

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A saved item is not yet a pupil charge

The list of one-off items is a reusable catalogue. Creating a definition does not, by itself, put money on every pupil’s account. Applying it creates the pupil charges. Check which pupils were selected before applying another time.

Change or remove charges

Changes to pupil-specific charges are restricted to the current active term. Review any payments already allocated to the item before editing or deleting it. The app blocks removal when money has already been paid toward that fee type. A renamed or updated catalogue item should not be assumed to rewrite every earlier applied charge.