Your first term checklist

Set up in this order

1. 1Step 1. Confirm the active academic year, term and dates under Terms.
2. 2Step 2. Create classes in academic order and add sections where needed. Check copied School Mann classes before adding more.
3. 3Step 3. Set the school fee and extra class fees in Classes & fees.
4. 4Step 4. Add pupils to the correct classes. Enter opening arrears from your previous records once, with a source.
5. 5Step 5. Confirm guardian email and phone details. Assign applicable scholarship packages and review the resulting fee breakdown.
6. 6Step 6. Apply any one-off charges and create daily or weekly plans only for services the school intends to bill.
7. 7Step 7. Invite staff and give each person an appropriate access level. Check Wallet and any required online-payment integration.

Verify one complete example

For Abena Demo, the example school fee is GHS 1,200, learning materials are GHS 120, and opening arrears are GHS 80. The total is GHS 1,400. A GHS 500 payment leaves GHS 900 owing. Compare the student view and payment history before using the same process for other pupils.

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Verify one complete example

Desktop app view · Example data

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Finish the first collection

1. 1Step 1. Choose the pupil and term in Record Fee, confirm the amount and payment method, then save once.
2. 2Step 2. Check that the payment appears in history and the remaining balance is correct.
3. 3Step 3. Print or share the receipt as needed. Treat an SMS warning separately from the saved payment.
4. 4Step 4. Check a guardian’s linked-child view and confirm the right pupil and school appear.
5. 5Step 5. At the end of the day, compare your recorded collections with cash, bank and online-payment records.