Past students, departures and returns

Keep the reason for leaving

Use the pupil’s graduation or discontinued/leaving action as appropriate. Enter the year or reason requested. A pupil leaving the current active roster does not mean their financial history should disappear. Check any remaining debt before completing the change.

Find an earlier pupil

1. 1Step 1. Open Past Students from the menu.
2. 2Step 2. Search by name or ID and check the leaving status, class and year.
3. 3Step 3. Open the pupil’s detail and inspect the relevant fee history or outstanding amounts.
4. 4Step 4. Use the available authorised action for a returning pupil and choose the intended class or section.

Archive and deletion are different

An archived, graduated or discontinued record can have a different effect from permanent deletion. Read each action’s confirmation and any payment-history restrictions. Prefer the departure workflow when the purpose is simply to remove a child from the current roster.

Check connected-school records

If the school also uses School Mann, review any roster-change or deletion request in Roster health. A removal in one app should not be assumed to prove the pupil’s records in the other app can safely be removed. Resolve the actual identity and history first.